Ph. : +44 208 123 2507
Last updated: September 18, 2018.
BetaClub means the name of the company/trade name.
GDPR: : refers to the general regulation on data protection.
User: refers to the name of the person responsible for data protection within BetaClub
System registry: register of all systems or contexts in which personal data are processed by BetaClub
1. Principles of Data Protection
BetaClub undertakes to process the data in accordance with its responsibilities under the GDPR.
Article 5 of the RGPD requires that personal data be:
Treated in a lawful, fair and transparent manner vis-à-vis individuals;
2. General Provisions
This policy applies to all personal data processed by BetaClub
The User is responsible for the continued compliance of this policy.
This policy must be reviewed at least once a year.
BetaClub must register with the Office of the Information Commissioner as an organization processing personal data.
3. Legal, Fair and Transparent Treatment
In order for data processing to be lawful, fair and transparent, BetaClub will maintain a system registry.
The system register must be reviewed at least once a year.
Individuals have the right to access their personal data and any such request addressed to BetaClub must be processed in a timely manner.
4. Legal Purposes
All data processed by BetaClub must be made on one of the following legal bases: consent, contract, legal obligation, vital interests, public task or legitimate interests.
BetaClub will note the appropriate legal basis in the system register.
Where consent is invoked as the legal basis for the processing of data, proof of prior consent must be preserved with the personal data.
When communications are sent to individuals on the basis of their consent, the possibility for the individual to revoke consent should be clearly available and systems should be in place to ensure that the revocation is accurately reflected in the systems.
5. Data Minimization
BetaClub will ensure that the personal data are adequate, relevant and limited to what is necessary for the purposes for which they are processed
BetaClub will take reasonable steps to ensure the accuracy of the personal data.
Where necessary to the legal basis on which data are processed, measures must be put in place to ensure that personal data are kept up to date.
To ensure that personal data is not kept more than necessary, BetaClub will put in place an archiving policy for each area in which the personal data is processed and will review this process each year.
The archiving policy should consider what data should / should be kept, for how long and why.
BetaClub will ensure that personal data is stored securely using updated modern software.
Access to personal data should be restricted to staff requiring access and appropriate security should be in place to prevent unauthorized sharing of information.
When personal data is deleted, it must be done safely so that the data is unrecoverable.
Appropriate backup and disaster recovery solutions must be in place.
In case of security breach resulting in the destruction, loss, alteration, disclosure or unauthorized access to personal data, BetaClub quickly assesses the risk of the rights and freedoms of individuals and, where appropriate, report this violation to admin@BetaClub.co.uk
#Nova North, 10th Floor,
Bressenden Place, London, SW1E 5BY
(+44) 7802 436383
#1 Brighton Road, Redhill,
Surrey RH1 6PW
(+44) 20 7112 8098
#158 Kemp House, City Road,
London EC1V 2NX
(+44) 20 8123 2507